Draft Minutes of Kaslo & District Arena Association, Directors meeting following the 2022 KDAA AGM, both held on June 27 at the Arena in Kaslo and on Zoom

Meeting called to order following the AGM at approximately 7:30 pm
Draft minutes of the meeting of May 26 tentatively approved.
Agenda adopted

Election of Directors:
President: Molly Leathwood
Vice President: Marty Lynch, also to include HR duties
Treasurer: Alicia Sergeant
Secretary: Joe Johnston

Discussion ensued re the several projects that currently being undertaken, current and future matters and other matters affecting the arena:
The extraordinary extra cost of the alarm system, much higher than estimated in the successful grant, together with the previous draw on the reserve funds under the Village of Kaslo Bylaw 1159 Reserve fund will be approximately $165,000. The necessary costs would not be possibly met without the generosity of Murray Pearson's family. Appreciation expressed; concern for judicious expenditure in the future has already been noted.
Present task is the necessary building permit which is now being applied for.
Related: Molly to inquire re possibilities of amending Bylaw 1159 to allow usage of all the funds which is presently not possible.

 "Rental of tables and chairs" though a facility wide rental policy is being formulated, those present indicated they would like to maintain the  "donation" as the price for tables and chairs. Discussion to continue next meeting, including whether to designate Director(s) to be the prime persons to handle rental (other than ice time) matters. 

Rentals other than relating to running an ice arena that require Village "approval". Joe has been notifying the Village Clerk (Karissa) that the proposed rental meets with Board approval.  Joe will review with the Village. report from Trish a rental has been agreed and signed with iDidaRide.  Note re a week needed on rental info/agreement : that no garbage is collected in the summer. 

Rentals, continuing rentals: Glynnis is renting the view room for a specific period this summer: Discussion providing a reduced rate for regular scheduled rentals like the Chamber of Commerce. (SECRETARIES NOTE to be modified prior to adoption :To be determined - did we decide on $25 per from the usual $35- assuming I got the numbers right.)

Reaffirmed to hire Damon as manager and his brother as second staff.

Book Keeping:Alicia and Molly to meet and report next meeting.

Annual Operating Grant, now a Recreation Grant that must be applied for to RDCK: Alicia to check, intake may be soon. Alicia will complete if possible.

Extra costs of Alarm system; Determined not to consider asking for any contribution from the Curling Club. At this time the costs appear to be covered by the Grant, and funds from the Village of Kaslo bylaw 1159. The KDAA assumes the funds from the bylaw are from those paid into the fund from either the VoK or RDCK and not from the Murray Pearson contributions that may pertain only to the Arena ( the bylaw 1159 reserves are for the Arena, Curling Club and Tennis Court). The Arena has not yet committed any of it's own reserves.

Indications, there is some interest in ball hockey on the concrete ice surface. The white paint may need to be swept. Molly is to vet any proposals which may then proceed.

Eyewash station to be installed by Glen McR 

Clock will be installed at the same time or after the condenser project ( Electrician needed for both)

Next meeting to be called by the president. If no meeting is necessary by reason of the various projects, the usual getting ready for the season "first" Director's meeting is usually held in late summer.

Meeting Adjourned